In modern workspaces, communication and collaboration are prioritized and more fluid, open work environments are now widely used. This style presents in sharp contrast to the “old days” of closed off cubicles and offices with closed doors. There are many benefits to the open workspace concept, including ad hoc brainstorming, organic networking, and accessible communication. However, there are also several hurdles for employees to overcome in order to maintain productivity and job satisfaction — especially those who may be more introverted or sensitive to their workspaces. If you currently find yourself in an open office, or if you’re thinking of transitioning to one, check out the tips below to optimize your ability to work innovatively and effectively.
Minimize Background Noise
One of the open workplace’s most attractive offerings — communication — can also act as its greatest challenge. Noise pollution can be a real problem in open environments, with one study by Oxford Economics highlighting that 63% of workers lack a quiet place to focus. This can really prevent you from accessing a deep work state and getting into the flow of your workday. To mitigate extra chatter and office buzz, keep a pair of noise-canceling headphones nearby. You can use them alone to tune out most of the noise — or try ambient noise or positive playlists to boost productivity.Another unexpected benefit of using headphones is that they typically signal an attitude of productivity to other people. One source describes this as creating a “virtual wall” between you and your coworkers. Without a true physical barrier, a subtle cue might be all it takes to communicate that you’re focused on something important and should only be interrupted if absolutely necessary.
Plan for Private Meetings
A common complaint in open office settings is the lack of privacy when it comes to confidential or sensitive conversations. While this is a valid concern in open workspaces, there are plenty of ways to work around the issue. Try using available conference rooms to schedule one-on-one meetings, or use the opportunity to take a walk around the building with a fellow colleague. Walking meetings have been shown to boost creativity and honesty, and now you have the perfect excuse to try them out.
Establish Common Communication Rules
Everyone’s different, and not everyone is going to respond to the open concept in the same way. It’s essential to outline clear boundaries and rules so that everyone knows what is expected of them. For instance, the team may choose to require employees to be available and responsive on Slack if they’ve got their headphones on, as Shift did. This encourages productivity while cutting down on needless interruptions.
Create a Comfortable and Ergonomic Environment
While you may not be able to control everything about an open workspace, there are several factors you can control. Set yourself up for success by creating an ergonomic working space for yourself. Start by ensuring that your monitor is at a good height, and check that your desk chair promotes healthy posture and alignment. You can use expertly-designed office products such as an extendable monitor arm to adjust your monitor and relieve physical stress. Ergonomic office chairs, such as the Humanscale Diffrient Smart Task Chair, are also designed to provide key lumbar support. While these may seem like minor adjustments, they’re better for your body and can make a huge difference in your ability to focus on a given task.
Use Time Wisely
One of the best strategies for staying productive in an open workspace is to use time effectively. Tactics for better time blocking habits include:
Muting unimportant notifications or pings
Working intensely for a set period of time, followed by a short break
Deciding to stay away from social media and text messages for set blocks
Using breaks to get up, take a short walk, and mingle with coworkers
Outfit Your Open Workspace with The Back Store Products
While a few productivity factors are environmental, making thoughtful furniture selections for your space can make a significant difference in your work life. If you’re looking for quality brands and products, look no further than The Back Store. You can shop from a wide selection of ergonomic chairs and office equipment designed with productivity and comfort in mind.
In modern workspaces, communication and collaboration are prioritized and more fluid, open work environments are now widely used. This style presents in sharp contrast to the “old days” of closed off cubicles and offices with closed doors.
There are many benefits to the open workspace concept, including ad hoc brainstorming, organic networking, and accessible communication. However, there are also several hurdles for employees to overcome in order to maintain productivity and job satisfaction — especially those who may be more introverted or sensitive to their workspaces.
If you currently find yourself in an open office, or if you’re thinking of transitioning to one, check out the tips below to optimize your ability to work innovatively and effectively.